Assessments in the Portal

This guide will walk you through how to input grades, comments, and course outcomes in the Portal for the 2024-25 school year. Please follow each step carefully to ensure all information is entered correctly.

General Guidelines

Status Grades:

Only add a Status Grade if you’re giving an Incomplete (INC) or grading as Pass/Fail (P/F). Never enter both a numeric grade and a status grade at the same time. (See illustration below.)

Comment Proofing:

• Always double-check your comments for spelling, grammar, and correct use of names and pronouns.
• While there is a proofing system in place, it’s important that you personally proof your comments as well.

Course Outcomes (Rubric) Criteria:

Automatic Saving:

Double-Check for Missing Data:

How to Check for Missing Grades

                  1.               Class Summary Tab:

In the Class Summary tab, you can view all grades for a class at a glance. If any grades are missing, you can add them here.

                  2.              View the Report:

You can view the students’ report by clicking on Report Card or Progress Report at the top right:

• Upper School: Progress Reports for Quarters 1 and 3 (also called Interims) and Report Cards for Semesters 1 and 2.
• Middle School: Report Cards are generated every quarter with final grades.

                  3.              Attendance Records:

You can also view attendance records, though the Grade Detail section does not apply, as we use Canvas for grade tracking.

Common Mistakes to Avoid

• Incorrect student name or pronoun.
• Misspelling of student names.
• Overuse or incorrect use of commas.
• Spelling and grammar errors.
• Comments not matching the grades given.
• Missing a grade, rubric, or comment for any student.

Rubric Assessment Key

Step-by-Step Instructions

1. Log into the Portal - Log into the Portal using your credentials.

2. Select Your Class - Click on one of your classes.

3. Access Grades and Comments

• Go to the left bar and click on Grades and Comments.
• The system will default to the first student’s grade input screen. Enter the numeric grade for Q1 in the grade box. Always use whole numbers.

4. Entering Rubric Assessments

• Scroll down to the Qualitative section to enter course outcomes.
• Use the drop-down menu in each box to choose the appropriate assessment.
• Reminder: You are not required to complete every course outcome criterion. If it does not apply, simply skip it. 

5. Adding Comments

• Comments are required for the first and third quarters.
• Comments are not required for the second and fourth quarters. 

6. Adding a Class Comment

• If you wish to add a general comment about your entire class, which will appear on each student’s report, click on Class Curriculum.
• Important: For class comments, you will need to manually click Save Curriculum after entering your comment.

Next: 

7. Viewing Student Reports

• Viewing a student’s report can help ensure everything is displaying correctly.
• Reports are “in progress” until the due date, and assessments are added in real-time.
• You can also view attendance records from this screen, but the Grade Detail section does not apply to our system since we use Canvas for grading.

Need Assistance?

Please feel free to reach out if you have any questions or need further clarification. 

Saba Ziadlou – sziadlou@overlake.org